Easy To Use Collaboration Software: Top 3 Tools Used By Professionals

Kenny has read a number of article reviews and some comparison write ups that discuss collaboration software. But he has found himself a bit more perplexed with the huge number of options available to him. And some, he says, are quite daunting to use. He asks if there are easy to use collaboration software solutions and what the best three names out there are.

“Hello! I have been trying to get the gist of business collaboration online systems as I plan to use one for my small business. But with so many options available, it is quite hard to pick a single name. As first time user, I intend to pick easy to use collaboration software programs to give me a good feel on how they work and how they can improve the potential of my enterprise. Can you provide me with at least three suggestions? Thanks!”

Hi there Kenny! There are several easy to use collaboration software solutions that I know and actually use. I will provide you with my own top 3 list but before that, allow me to say something regarding your plan to use a business collaboration software solution for your enterprise.

I suggest that you list down first your business goals as well as your business needs. Determining these early will help you with your search for the best collaboration software that would suit your business. According to several experts, it is quite easy to build something if you know what you really want and the same applies to collaboration software for business.

And on that note, here are my top 3 easy to use collaboration software solutions.

#1 Google Docs

Google Docs allows you to do business collaboration and all that good stuff in one single platform and doing so is quite simple. All you need to do is have an active Google account and you are basically good to go. You can create, edit, and share documents with any member of your team in real time, communicate with them via chat or email, and store your work via a cloud hosted database. You can also work on your projects offline and link with your web based team members once they go online.

Google Docs also has mobile versions that are compatible with various operating systems including Android and IOS. That means you can launch this easy to use collaboration software from your mobile device and access information anywhere and anytime at your convenience.

#2 Skype

While many see Skype as an instant messaging solution, it is a very capable business collaboration application if you know how to maximize its potential. For one, Skype has one of the best online messaging structures in the virtual world. That means communication with members of your staff is a breeze. You can hold a chat session and communicate with other team member simultaneously via the Groups function.

Skype is also capable of sharing documents via its system. Just drag the file on the conversation bar and wait for the recipient to confirm the transfer and VOILA! But perhaps Skype’s strongest suit is that you can enjoy all this functionalities even with just the free version. That said, Skype is first and foremost an instant messaging application, so there would be some collaboration features that Skype does not carry.

#3 Dropbox

Dropbox has been around for quite a while and its popularity among virtual workers, top managers, and small business owners who need that online linkup has been steadily increasing. With Dropbox, sharing documents, videos, audio materials, and other file types is quite a breeze. All you need to do is register, download, and install Dropbox to your computer or mobile device. Dropbox is easy to navigate and is compatible with Windows, Mac, Ubuntu, Android, iOS and Blackberry.  If you want an easy to use collaboration software, then Dropbox is worth checking out.

Keep in mind that different experts have different favorite solutions, so do check this top 10 collaboration software listed by other experts.

I have included other easy to use collaboration software solutions – Join.Me, Asana, and Podio. I encourage you to give these easy to use collaboration software products a look and try to get as many information as you can before making your decision. I also suggest that you read some expert tips on picking a business collaboration software solution from reputable sources and vendors. They can really help you a lot in filtering your choices so that you can come to an intelligent decision.

P.S. To know more about collaboration software, I recommend the following helpful guides: list of collaboration software for small business; and a collaboration software comparison by a pro.

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.