Why Cloud Collaboration Software Use For Storage and File Sharing Is A Good Idea

Category: Collaboration Software

qnaVanessa is relatively new to the online business industry and she is planning to keep close tabs on her staff in order to make sure that her people are doing things right:

Hi, I am Vanessa and I am thinking of starting my own small business. I have not started it yet, but before I do, I want to make sure that I would not have any problems when it comes to storing files, transferring them, and monitoring that the members of my staff are doing their work. Since what I have in mind is an online enterprise, I might hire applicants who come from areas that are far from my location, depending on their qualifications. Do you know of the best software I can use for what I have in mind? Thank you! – Vanessa, OH

Hello, Vanessa. Planning ahead of time is a very good thing, especially when it involves something that is unpredictable as the values of traffic on the Internet. Perhaps, cloud collaboration software can help you for what you have planned.

Cloud collaboration software is a new kind of software that can help you in sharing and co-authoring your files with the use of a cloud computing method. Through this method, you can upload your documents to what is referred to as a “central cloud”, and keep them stored there, unless someone from your office decides to access it. You can also modify your settings to allow other users to upload, comment and collaborate their own documents to the central cloud. It is because of this usability that many companies have decided to make the switch and turn to cloud collaboration.

With this simple software, you and the rest of your team can work simultaneously on the task at hand. Back then, in order for a task to be accomplished with good results, the group has to meet face to face. With cloud collaboration software. On the other hand, meetings, file edits and transfers can be done on a virtual standpoint.

Nowadays, this kind of web based software is being used for two reasons. It is used within a company for accurate task collaboration from one department to another, and it can also be used on an external basis for sharing documents with clients so that you may be able to immediately receive client feedback. This makes cloud computing a highly versatile tool for companies that have many implemented applications in a b2b or b2c environment.

Here are some features you should look for in a cloud collaboration tool:

  •         Real-time commenting and messaging features
  •         Presence indicators
  •         User profile management
  •         Personal activity feeds
  •         External collaboration feature
  •         Compliance with company security framework
  •         Full file auditability
  •         Reduced workarounds for larger files
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Only recently did cloud collaboration undergo rapid evolution. Back then, cloud computing was only equipped with very basic tools that had very limited features. Today, however, newer packages have been purposely made to be more document-centric in their approach; that’s why it’s always wise to do a comparison.

For example, some tools are very sophisticated that they have a “tag” feature that allows real-time viewing of when the other user is making any changes to the document or adding some comments to it.

P.S. For further reading on collaboration software, I recommend the following helpful guides: top tips for web-based collaboration software; choosing the right B2C or B2B vendor for project management collaboration software; and comparison of free online collaboration software.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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