Top 3 Collaboration Software Online Tips To Choose The Best Service For Your Small Business

Category: Collaboration Software

qnaFormer US soldier Harold from Arizona runs a self-defense / martial arts school. His reputation as a former military personnel has given his business a huge boost from the get go but Harold knows that linking his business to the cloud and giving his enterprise an online presence will significantly amplify his school’s appeal to its intended market. Right now, Harold is searching for collaboration software online tools that would allow him to collaborate with his trainers and staff to really maximize the business potential of their small business.

“Hi! Being a former member of the US military, I am well versed in the art of combat and self defense and teaching such craft is like second nature to me. But the business side of things can be quite tricky, especially when you decide to go virtual and you don’t know anything about collaboration software online and stuff. I know FaceBook and things like that but collaboration software online, cloud hosted business programs, and web based information databases are just so out of my league. Can you help me even understand collaboration software online tools and what they do? Thanks”

Hey Harold! First, let me say thank you for your service! I know it is quite tough to learn things that are not really your cup of tea. Picking collaboration software online tools is indeed tricky, as there are so many aspects to consider. But let me start by asking you, what does your business really need?  List that first and as soon as you are done, then it is quite easier to go shop for the best business collaboration platforms because you would know what you are looking for.

But if you are looking for some pointers on how to pick collaboration software online tools, then perhaps my personal list can help you sort out some things. Here’s what I can share.

#1 Accessibility should be a priority.

When looking collaboration software online tools, you want something that you can access immediately and effortlessly, whether you are using your mobile device (smartphone and tablet) or your desktop. Also, accessibility also means being able to get to the information with minimum clicks possible. You don’t want something that would require users to go through long registration process, fill up blank boxes, and send personal information. You want tools that would link your team to the online platform without sacrificing speed, productivity, and output.

#2 Communication is the heart of collaboration.

You should go for collaboration software online tools that enable real time communication between users and members of the network. You simply cannot collaborate online if you can’t hold a virtual meeting with your members. That means audio-visual conversation platforms like Skype and internal chat systems like GTalk should be included in your search.

Read more:  Perfect Retail POS Software Can Be Found If You Know How To Ask The Right Questions

#3 Reliability should be part of the equation

How can you tell if a software product is reliable? Well, there are sure fire ways to assure yourself that the product you will be picking can deliver the goods. For one, buy software from reputable software vendors. If spending money is not an option, then download free tools from highly recommended sites like Or if you can spare some cash, you can browse and check out cheap and demo trial versions to give you a feel of what the premium product can give you.

I would also add that you should want to install collaboration software online tools that are built with documentation and collaboration support. You will need them even if you think you don’t.

P.S. For further reading on collaboration software, I recommend the following helpful guides: why cloud collaboration software use for storage and file sharing is a good idea; top tips for web-based collaboration software; and choosing the right B2C or B2B vendor for project management collaboration software.

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

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