10 Best Collaboration Software Systems You Should Try

Category: Collaboration Software

colBecoming successful in almost all endeavors will usually result from efficient way to interact and communicate with the team involved in your project. The importance of collaboration is especially important if you run a company. A lot of business project can only be completed successfully because all workers are able to freely share ideas, suggestions and carry out meetings in real time. Projects that involve numerous team members that cooperate to achieve a common end are especially in need of a helpful collaboration software system.

In the modern world, collaboration software systems are now being deployed to ensure that collaboration efforts between team members, superiors, subordinates, etc., are seamless, effective, and productive. The benefits of having a collaboration platform include communication in real time via email or live chat as well as sharing documents, videos, and audio files instantly, and getting notifications and reminders for alerts, tasks, and deadlines among others. But which software is the best for your company? To help you make the right decision our team of experts gathered 10 best collaboration software services that you should definitely check out.

What are the 10 best collaboration software systems you should try?

  1. Wrike
  2. Asana
  3. Trello
  4. JIRA
  5. Samepage
  6. Intuit Quickbase
  7. Nutcache
  8. Workfront
  9. AlchemyWorks Project
  10. Intraboom

1. Wrike

Wrike provides businesses with all the features one would expect to get from a top tier online PM tool. From interactive timelines and collaborative applications to financial management and task management, this tool has it all.

Moreover, this software has a highly configurable interface that allows it to integrate with a number of third-party applications such as Gmail, Apple Mail, IBM connections, Microsoft Outlook, Jive Software, Dropbox, Box, Google Drive, Google Apps Marketplace, Microsoft Excel, and Microsoft Project. For a more thorough analysis of Wrike features, integrations and pricing you should read our detailed review of Wrike.

Wrike pricing plan is flexible and a free trial version lets you test all the key features of the tool. If you want to learn more about it you can sign up for Wrike free trial here.


This award is given to the best product in our project management software category. It highlights its superior quality and underlines the fact that it's a leader on the market.

Wrike won our Best Project Management Software Award 2018

Our score
User satisfaction

2. Asana

Asana is extremely flexible, primarily web-based collaboration software system that comes with an extensive set of project management features. While the software specializes in workflow management, Asana functions as a venue where workers can collaborate easily and productively.

The free edition alone is a blast as it allows 15 members to use the system with all the core features, such as basic yet very customizable dashboards, due dates and the ability to upload attachments. Free version users also enjoy unlimited tasks, projects, and conversations. Integrations are also available, though at a price. The free version offers integration options Slack, HipChat, Google Drive, GitHub and Dropbox.

The paid packages come with more advanced tools and functions, including support for private teams and projects; unlimited guest, unlimited Dashboards, data export, centralized administration tools; and individualized support. You can find more about this software in our detailed review of Asana.

3. Trello

Trello is a collaboration tool that relies on visuals to help business teams and individuals plan their tasks and projects. Although commonly deployed by agile software development teams, it’s ease of use as well its “fun” element and accessibility for non-developers make it a highly popular choice by users from different sectors.

Trello flaunts a very easy scheme in terms of planning and collaborating. Users just use its drag-and-drop capabilities to list, schedule, and assign tasks to name a few. With its very simple and intuitive interface, users don’t need to have significant technical skills to master this platform. That said, Trello lacks a number of conventional project management tools like Gantt charts, time-tracking components, or reporting tools. Trello is attractive and fun, but it’s not built to be a collaboration solution for every project. It excels in short and quick assignments, rather than tasks that take days or projects that take months. You can learn more about this app in our detailed review of Trello.



JIRA is a system created to offer business team members a way to plan, delegate, and prioritize tasks. It is also an ideal solution for project development: from conceptualizing ideas to launching products or services. With its very intelligent yet simple interface, collaboration becomes a breeze and productivity is improved significantly.

The system is bet known for its issue tracking capabilities as JIRA enables team members to communicate on software bugs and determine which issues require immediate attention. With JIRA, it is easier for companies to create workflows dedicated to address common issues and test the quality of software at every major point.

JIRA can be configured to become a more robust platform that boasts a large marketplace of integrations and over a thousand add-on modules (many of them free) that include budgeting, project portfolio management and reporting. It can be deployed both as web-based subscription and on-premise application. Read our review of JIRA for a more comprehensive look at this software.

5. Samepage

Samepage is a collaboration software that’s equipped with a rich set of tools to leverage collaboration between teams of any size who’s handling any type of workflow. Its main tools include video conferencing, team chat, file sharing, task management, and real-time document collaboration, among others. Empowering communication is one of the priorities of this product to ensure each member of your team receives notifications and updates in real-time and they’re on the same page regarding all information.

Another strong feature of Samepage is enhancing productivity by streamlining task delegation to individuals and groups, setting deadlines and priorities, and sharing, editing, and syncing files. In addition, it has administrative tools, multi-language support, shared calendars, and file management. Collaboration is also continuous as it supports mobility with its desktop and mobile apps that sync data seamlessly. Furthermore, it has a robust set of app integrations ranging from Slack, Dropbox, Egnyte, iCalendar, Google Calendar, and Typerform, among its other integrated third-party apps.

6. Intuit Quickbase

QuickBase is a very fats and user-friendly tool directed at single users or small businesses that require an efficient and well-organized database that is not subject to a heavy volume of transactions. With Quickbase, users can gather, manage, and share data. They can also integrate the platform to many business applications that already pre-exist and function in their workflow. While Quickbase is mainly a database creating tool, it can be configured to work as a project management software, your CRM/HRM/ERP software, and much more.

A very attractive Quickbase feature is its vast application library of customer-created applications, which is very useful if you are looking for better and immediate alternatives if you can’t find any pre-existing template applications to suit your requirements. Or you can build your own from scratch. Check out our detailed review of Quickbase for more information on this app.

7. Nutcache

Nutcache allows coworkers, clients and other collaborators to team up with you on your projects. With this simple and friendly application, you can also share comments, project advancement notes and documents of all kinds. Users can easily organize projects as well as ideas in boards, lists, and cards, whatever method that suit your business needs and your imagination.

Ideal for small businesses and independent freelance players, Nutcache also combines time management and invoicing into a single, neat, yet powerful platform. The app provides users with a free platform packed with useful time management and invoicing tools. The system also comes with a multilingual capability, making it a great partner for businesses with a global reach and for enterprises based outside the United States. Learn more about this software from our review of Nutcache.

8. Workfront

Workfront enables its users to make collaboration easier than ever by offering a single, holistic view of all the conversations, commitments, and supporting materials (like documents from a variety of common repositories) that drive projects and productivity. Simply put, the software offers a better form of communication and collaboration by ditching email, spreadsheets and even the ubiquitous Post-It Note.

This web-based solution can be configured to meet the varying needs of businesses of any size and type, from small advertising firms to enterprise level engineering firms. Basic and advanced features include interactive Gantt charts, comprehensive real time reporting and customizable project dashboards. With a clear, 360-degree view of all the projects you manage, Workfront empowers the whole team to perform well individually and work cohesively as a single unit. The platform also ensures that all tasks are monitored and completed within schedule. You can get more details about this tool in our review of Workfront.


9. AlchemyWorks Projects

Like most collaboration software, AlchemyWorks Projects allows for proper task allocation of critical projects to the best professionals on your team while ensuring they are up to date with their responsibilities. Unique to the platform is its adaptive and dynamic scheduling, which allows businesses to appropriately schedule priority projects based on time constraints while also preventing scheduling conflicts with calendar events, such as holidays and leaves. Simply put, this software helps you efficiently manage tasks while taking into account all scheduled calendar activities to ensure on time project delivery.

AlchemyWorks Projects follows a hierarchal design for task delegation, which means the top brass has the highest authority and permissions in managing projects. Following this standard, the software makes it easy to protect sensitive data through its security tag system, which restricts or limits certain files or project viewing for users depending on the toggled permission access. Tracking all changes made on your files and viewing suggested tweaks by your workers is an easy task thanks to the platform’s document versioning, which allows you to track how your documents have changed in each revision.

10. Intraboom


Intraboom is an intuitive collaboration software that allows teams to communicate, collaborate, and efficiently accomplish all their tasks on a unified digital platform.  This user-friendly software was built for mobile devices and doesn’t require any configuration, thus resulting in quick deployment and allows users to fully maximize the platform even when they’re deployed on the field. Cloud-based workspaces also allows teams to communicate and sync their activity in real-time.

With a quick glance at its dashboard, you can quickly get up to speed with all activities and easily determine pertinent information and current progress of delegated tasks. To ensure project completion, its task management functionality allows you to assign the appropriate team, reassign members at any time, and set multiple deadlines. With other features such as a group or personal calendar, contact management, bulletins, photo and video galleries, and other collaboration tools, you no longer need multiple systems for facilitating your work processes.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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