Michael, a fresh business graduate, now has his own small business, but finds it immensely difficult to organize group tasks:
Hi. I am really hoping you can help me. I am a fresh graduate from a business school, and I am now managing my own business. However, I find it very difficult when it comes to monitoring my staff’s work. They can’t seem to get anything done in time. What should I do? What is the best software that I can use for this problem? Thank you. – Michael, OH
Hello, Michael. Facing some difficulties during your first few months in your business is normal. However, when your staff just never gets anything done, it is best that you get work collaboration software. You and your entire team will be benefiting from this simple software. It is there to help the people who are involved in the task, in this case, you and your team, achieve their goals.
It works by transforming the way documents and other forms of mobile media are shared with one another, making the transfer much more efficient. Since no human interaction is ever the same, it is highly suggested that you modify the technology they are using for the cloud hosted file transfers, instead of having to change the persons involved.
Work collaboration software helps you by facilitating online action-oriented tasks so that your staff may be able to work with one another despite their geographical distances. Here are some basic tasks that work collaboration software can do for you:
- Facilitate effective communication
- Collaboration
- Provide problem-solving techniques
- Task assignments
- Time-managing deadlines
- Shared electronic calendars
- Online proofing
- Work flow systems
- Knowledge management systems
- Enterprise bookmarking
- Prediction markets
- Extranet systems
- Social software systems
- Client portals
Good work collaboration software has platform that is composed of two different modules: one for action and the other one is for decision.
For comparison purposes, the decision module allows you and your team to come up with problem-solving ideas or create goals in order to achieve a certain project. You will be provided with appropriate amount of workspace so that you can immediately collect the data of your team members and be able to do a demo. What makes this module appealing is that it semi-automatically organizes the collated data into a SWOT matrix. Once placed inside a matrix, it becomes easier for your team to draw objectives for your enterprise’s project plan.
The other module, the action module, helps your team plan the action in an organized manner. This way, you no longer have to make use of classic tools for project management, which are very hassling.
Although it may seem that your computers will be involved in a lot of your group’s activities and procedures, work collaboration software actually works only as a helpful attachment. Think of it as a group meeting with a computer right at the middle. The computer provides better means of communication among all team members by revolutionizing their work methods.
P.S. For further reading on collaboration software, I recommend the following helpful guides: which collaboration software vendor is right for your company; what client collaboration software questions you should ask yourself before you buy it; and top 3 collaboration software online tips to choose the best service for your small business.
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