What You Should Know about Collaboration Software: Features, Functions & Types

Collaboration softwareis a tool for companies or individuals that need to perform tasks together to achieve a set of goals. The software works by making collaboration among staff members more effectively by giving a seamless means to exchange or handle communications and documents. A good and effective collaboration softwarealso offers developments or upgrades that are necessary for your enterprise to function well.

What you should know about collaboration software is that it will help your team achieve common goals by assisting them with a better way to communicate with each member. This way, your team gets the opportunity to work with one another despite being far from each other. This works best for online companies that hire people from all over the globe. With collaboration software, your staff members can work even if they are continents apart. If this is your first time to consider using collaborative software, know more about the basics and what it stands for.

There are different functions that you can take advantage of from this software, including: time management for your team’s deadlines, proper task assignment, and calendar sharing. This way, you and your team can save time since they will be regularly reminded of their deadlines. In addition, you get better communication, since collaboration software tools facilitate communication traceability more efficiently than email.

Whether it’s b2b or b2c, or a small business or large enterprise, the software will increase your employees’ productivity since it gives you the chance to monitor and manage the tasks your team implements in real-time via social or mobile platforms. You can talk to your staff by holding audio or video conference to understand what is taking certain employees too long or what is keeping them from producing what is asked from them immediately. This way, you can teach them the best way to speed things up. The tool facilitates proper and professional communication within your company. Here are more collaboration tools at your disposal today.

Apart from monitoring your team, collaboration software also creates better relationships between your employees. Since they have a more human way of interacting with one another, instead of merely reading emails from each other, they can share data more efficiently. Their interactions will be improved with the use of cloud hosted business process management systems.

Here are some features of collaboration software:

• Enables automatic scheduling of tasks based on resources and priorities, as compared to manual scheduling
• Improves project management with web based activities for discussing the company’s projects
• Allows users to constantly collaborate on projects and track their progress even when they are mobile or on the road, with laptops, tablet computers, Android smartphones, or iPhones

What you should know about collaboration software is that it also works by diversifying your team’s workload easily. This is crucial since, regardless of how much you love what you do, sometimes, you find yourself stuck in it and bored. This situation often happens to employees who have had the same tasks for too long. To motivate them, you can diversify their tasks, without having to reduce their workload. By using collaboration software, you will notice a marked increase in their productivity once their workload has been diversified.

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.