Web-based Collaboration Software: 5 Popular Tips To Get Online Solution For Every Enterprise

Since 2009, Tony has been running three upscale bars in New Jersey. He wants to know more about web-based collaboration software programs and whether he needs to buy one for his three bars. He asks—

“Hi there. Business has been good for the past six years, and I am thinking of improving my productivity and efficiency in the three bars I own. I am also planning of expanding my business. Can you tell me more about web-based collaboration software programs and why I need one for my business? Do you have tips that you can share so that I can look for the best web-based solution? Thanks!” – Tony, NJ

Thank you Tony for your question.

Talking about efficiency, if you want to streamline and improve the accounting system in your workplace, check out side-by-side comparison of the top accounting applications for business owners like you. Whether you are a small business owner or the head of a large firm, you will find a good accounting application for you.

Indeed, the use of web-based collaboration software programs allow people to work together on various projects or tasks online or using a cloud-hosted solution. Such solutions enable people to easily work together and share inputs with the rest of the team even if they are not located in one workplace. Thus, many businesses have improved their productivity and efficiency, increasing their profits along the way—thanks to these applications.

So before you head to the nearest application vendor, here are five tips that you should read and review first before you buy a web-based collaboration software program.

Tip 1. Get a tool that is simple enough to be easily integrated into the particular business setup you are in or your work process in general. Otherwise, you might end up with a software solution that turns out to be difficult to use in your existing system and end up not being a “solution” at all.

Tip 2. Check out the cost of the application. True, there are a number of business solutions out there that are quite costly but do the job effectively, but there are also a good number of free and/or cheap collaborative software programs that may answer your business needs, especially if they are relatively easy and finish single and simple tasks.

Tip 3. It is really important that your web-based collaboration software program is running on a secure network and also compliant with the best firewall protection programs.

Tip 4.  Check the online collaboration tool’s features when it comes to storing and backing up information. If the tool cannot store or back up the data or information you or your team produced during its use, then the information might get lost and end up having an impact on the operations or worse, profits of your company.

Tip 5. Make sure your computer or Internet connection can meet the requirements of the online tool. Does the tool need a specific hardware or software requirement? How fast should the Internet connection be?

To learn more about the concept of web-based collaborative tools, check out this explanation by Webopedia. To learn more about the newest business solutions, check out our Cloud 2.0 CRM Guide.

P.S. For further reading on collaboration software, I recommend the following helpful guides: choosing the right B2C or B2B vendor for project management collaboration software; comparison of free online collaboration software; and how group collaboration software can help your small business.

By Nestor Gilbert

Nestor Gilbert is a senior B2B and SaaS analyst and a core contributor at FinancesOnline for over 5 years. With his experience in software development and extensive knowledge of SaaS management, he writes mostly about emerging B2B technologies and their impact on the current business landscape. However, he also provides in-depth reviews on a wide range of software solutions to help businesses find suitable options for them. Through his work, he aims to help companies develop a more tech-forward approach to their operations and overcome their SaaS-related challenges.