Web collaboration software can be used by your company’s employees for effective collaboration on project tasks and assignments. It can keep your project team members up to date on the latest developments and ensure your work schedules are on track. The software stores all relevant work materials in a single hub and allows you to control access to them as required. Plus, you can identify bottlenecks and challenges early before they turn into huge issues. A key element of web collaboration software is the easy communication between employees working from diverse geographical locations. This feature makes this system an indispensable one for companies employing workers in multiple geographies and nations. To learn more about web collaboration software, you can browse our review of the current leader in this category monday.com as well as other popular applications.
Web collaboration tools are ideal for firms that use employees in different locations. It can also make any business more effective and efficient. But it can be a hard task to select a suitable online solution given the numerous available choices. To help you out, we have prepared a list of the main features to analyze when searching for web collaboration tools. We hope this article helps you do informed comparisons, narrow down your shortlist, and select the best web collaboration software programs for enterprises and SMBs.
We advise you to start your search for the right web collaboration software platforms by registering for the free trial or demo offered by popular web collaboration software providers. This will give you a chance to check out their features free of cost and do a comparison of the various solutions. Here are the apps that have received high SmartScore rankings and user satisfaction rating in our web collaboration software reviews for you to look at, and choose the best web collaboration software for your company: eXo Platform reviews, Mavenlink, Samepage, Magentrix, Procore, and Projectplace.
The Tool should Support All Communication Methods: Communication is necessary for effective collaboration. Some teams may use group messaging, while others may prefer to talk about their project on a voice call. Meetings may also be necessary to gather the opinions of conference participants. Look for the following communication functionalities in web collaboration software:
Integrated Messaging Functionality: Your team members should be able to leave messages in files and documents and also share them with a group or privately. The web collaboration tool should also support Instant Messaging (IM).
Private Communication should be Possible: Sometimes, you may need to have a private conversation with a team member that should not be accessed by others. To facilitate this, you should be able to adjust access and privacy settings per individual. This feature should be available in all messaging preferences (online chat, video, and audio).
Conference Calls over the Phone and the Internet: The web collaboration software should support online conferencing options. Find out details such as how many participants can take part in a call simultaneously and whether there are fees for additional members. Do you need to install a separate application on your computer or is the conferencing program integrated into the web collaboration software? Find out also if it can work on smartphones.
Storeing Project Conversations Centrally: The latest web collaboration software allow you to store all project conversations in a central place. This acts as a bulletin board and messaging center for a specific project.
Easy to Use to Boost Adoption: Web collaboration software offers many benefits such as improving communication, helping employees work smarter, and increasing productivity. However, it should be easy to use. Employees are busy and often do not have the time to learn complicated tools. If the web collaboration software is hard to learn and use, employees will abandon it. Therefore, ensure the system has a familiar interface to increase the chances of successful adoption.
Intuitive and Simple Interface: The web collaboration software should flaunt an intuitive interface that is simple to navigate. It should easily integrate with other business applications you use and support them. If the program is easy to use, your employees will be motivated to adopt it productively.
Workflow Management Features: The software should help to automate your workflows. It should find the location of a document, identify who has changed it, and help to move it along with task management functionalities.
Digital Workspace: Brainstorming is an essential part of the corporate work environment. Many companies have meetings with virtual employees which makes it important for the web collaboration software to provide a virtual whiteboard to facilitate brainstorming sessions among remote employees.
Mobile Support: Smartphones have become ubiquitous and more popular than desktop devices to access the internet. Many employees use their smartphones to get updates on projects on the go. Find out if the vendor offers a mobile app for Android, iOS, Apple, and Windows Phone devices. Are there any limitations and can team members add comments on their mobile device?
Compatibility with Multiple Platforms: Employees in a company typically use multiple computer platforms for their work such as Macs, PCs, and Linux-run devices. The web collaboration software should seamlessly work on all these platforms. It should be compatible with different operating systems and scalable for future needs and OS updates.
Scheduling Features: Proper scheduling is essential to complete projects successfully. Your team members should be able to add status updates to their tasks. This informs the state of the project to the project manager. Everyone can be in the loop if all this information is available real time in the cloud.
Creation of Task Lists: You should be able to create task lists and assign task owners for a project’s deliverables. The web collaboration tool should enable you to assign tasks along with sub-tasks and due dates to team members. Plus, you should be able to attach files to a particular task.
Scheduling and Tracking Several Tasks: An important aspect to look for is the ability of the software to monitor the status of project milestones and tasks. You should be able to send automated reminders or alerts to employees about approaching deadlines or if someone falls behind schedule.
Support for Gantt Charts: Gantt charts offer many advantages such as showing if tasks are being done in the right order, if deadlines are being honored, if the right dependencies are being used, and if something is lagging behind. Some tools offer Gantt charts that can send out reminders and alerts to specific employees. For collaboration purposes, a Gantt chart can help to see the status of a specific document and its place in the workflow process.
Integration with Calendar Apps: You can view assigned tasks along with deadlines and milestones on a calendar. Therefore, the web collaboration software you select should be able to integrate smoothly with the calendar app you use such as iCal, Outlook, or Google, and also be able to add meetings and appointments to those apps.
Dynamic File-Sharing: Project collaboration entails working on diverse types of files such as Word, Excel, PDF, images, PowerPoint, Google Docs, and others. The software should offer an online repository for all project files where team members can easily access and edit them.
Security Features: Security is important when you make files available to your employees and external parties. Pick a software that offers role management feature to help you control the level of access for each user. This will help you to easily assign permission levels for each user as needed.
Seamless Integration with Other Apps: The web collaboration software should seamlessly integrate with other business systems and applications you use. This will increase the chances of successful adoption and boost productivity.
Real-Time Collaboration: The web collaboration software should help your employees edit project files, leave comments, provide feedback, and chat in real time. To facilitate this, it should be able to manage and track changes correctly. File protection and version control are thus important.
Unlimited Collaborators: Find out how many collaborators can use the system and how many users can collaborate simultaneously. Outsiders such as customers, vendors, and partners may also need to access and contribute to project plans. Find out if there are limitations for these users. You should be able to control what these users can view and edit.
Overwriting Changes: Project owners and project managers may not agree with the changes made to a project plan or file. They should be able to merge back deleted portions to the document. A lock feature is essential to ensure all users get a final approved version of the file.
A good web collaboration software can improve overall workflow, keep deliverables on schedule, and boost productivity. Talk to your employees and find out how they handle project tasks. Take their feedback while selecting a suitable system for your business needs.
Our Score 9.8
User Satisfaction 95%
Our Score 9.7
User Satisfaction 99%
Our Score 9.4
User Satisfaction 99%
Our Score 9.3
User Satisfaction 96%
Our Score 9.2
User Satisfaction 100%
Our Score 9.1
User Satisfaction 100%
Our Score 9.0
User Satisfaction 100%
An all-in-one, fully-integrated project management solution for creative teams. Read Reviews
Our Score 9.0
User Satisfaction 92%
Our Score 8.9
User Satisfaction 99%
Zoom is a simple video conferencing software that promotes collaboration through an integrated system of web conference, online meeting, and group messaging. Read Reviews
Our Score 8.9
User Satisfaction 89%
LucidChart is an online diagram application that makes it easy to sketch and share professional flowchart diagrams. Read Reviews
Our platform utilizes our special SmartScore™ algorithm to analyze all the software in the Web Collaboration Software category in orded to help you pick the best possible service. It analyzes the following aspects: main functionalities, collaboration capabilities, customization, integrations with other services, user friendliness, customer support, security, mobile support, media rating. Currently, monday.com is the leader in this category and is recommended by our experts. Following thorough evaluation it got the best results among its competitors and our experts strongly suggest that you consider it as one of the alternatives for your company.
A look at overall user satisfaction with the services in our Web Collaboration Software category calculated using our unique algorythm that analyzes client reviews, comments and opinions across a broad range of social media platforms to help you make an educated investment decision.
Every vendor in the Web Collaboration Software category will provide a different set of pricing packages for its app and every plan will include a different group of features. Below we list the overal pricing for the most affordable package available for each app. Please note that advanced features may cost extra.
A summary of what kind of devices and operating systems are supported by the listed B2B solutions in the Web Collaboration Software category, including mobile platforms and web-based solutions.
Learn what languages and geographies are supported by the best B2B services in the Web Collaboration Software category, including software aimed at international markets and prepared for multi-cultural teams of employees.
Learn which pricing models are provided by the vendors in the Web Collaboration Software category to check which one suits your business requirements and budget best. Note that some solutions can offer free or freemium accounts for you to test first.
An overview of which kinds of customers a given B2B platform in the Web Collaboration Software category is designed for, from small businesses and non-profits to large enterprises.
A summary of what kinds of software deployement are provided by every B2B vendor in the Web Collaboration Software category. Although most of modern SaaS services are cloud-based there are solutions may offer an on-site deployment model as well.
Post by Jenny Chang