What is Web Collaboration Software?

Web collaboration software can be used by your company’s employees for effective collaboration on project tasks and assignments. It can keep your project team members up to date on the latest developments and ensure your work schedules are on track. The software stores all relevant work materials in a single hub and allows you to control access to them as required. Plus, you can identify bottlenecks and challenges early before they turn into huge issues. A key element of web collaboration software is the easy communication between employees working from diverse geographical locations. This feature makes this system an indispensable one for companies employing workers in multiple geographies and nations. To learn more about web collaboration software, you can browse our review of the current leader in this category Wrike as well as other popular applications.

Top 10 Most Popular Web Collaboration Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

Wrike is a winner of the 2017 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

Monday.com reviews

Our Score 9.5

User Satisfaction 95%

Monday.com is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Samepage reviews

Our Score 8.9

User Satisfaction 99%

Samepage is a comprehensive collaboration solution for business teams that offers a wide range of functionalities. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects is a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

Asana reviews

Our Score 9.6

User Satisfaction 96%

Asana is a popular task and project management tool that allows for an easier team collaboration and communication. Read Reviews

Smartsheet reviews

Our Score 9.4

User Satisfaction 99%

Smartsheet.com is an award-winning, enterprise SaaS collaboration solution for organizations, offering an innovative approach to collaborating on any project or process. Read Reviews

Projectplace reviews

Our Score 8.9

User Satisfaction 99%

Projectplace is a collaborative tool that enables people and organizations to reach their goals and complete projects. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

Mavenlink is a simple, intuitive platform that businesses can use to manage all team and project activities. Read Reviews

Zoho Docs reviews
Zoho Docs

Our Score 8.5

User Satisfaction 99%

Zoho Docs is a winner of our Great User Experience Award for 2016. It is a great application designed for effective document management. Read Reviews

eXo Platform reviews
eXo Platform

Our Score 8.6

User Satisfaction 99%

eXo Platform is an excellent open source social networking solution that is also built as a collaboration tool. Read Reviews

How To Choose The Best Web Collaboration Software

Web collaboration software is ideal for firms that use employees in different locations. It can also make any business more effective and efficient. But it can be a hard task to select a suitable online solution given the numerous available choices. To help you out, we have prepared a list of the main features to analyze when searching for web collaboration tools. We hope this article helps you do informed comparisons, narrow down your shortlist, and select the best Web Collaboration software programs for enterprises and SMBs.

Get to know each product with free trial

We advise you to start your search for the right web collaboration software platforms by registering for the free trial or demo offered by popular web collaboration software providers. This will give you a chance to check out their features free of cost and do a comparison of the various solutions. Here are the apps that have received high SmartScore rankings and user satisfaction rating in our web collaboration software reviews for you to look at, and choose the best web collaboration software for your company: eXo Platform reviews, Mavenlink, Samepage, Magentrix, Procore, and Projectplace.

Targeted Businesses

  • Small businesses can use the software for task and workflow management
  • Medium-sized companies can utilize web collaboration tools to boost productivity
  • Robust web collaboration software apps are targeted at enterprise companies, while some can  also work for smaller groups.

What are Examples of Web Collaboration Software?

  • eXo Platform: eXo Platform offers an intuitive interface that is “social” in design and easy to use as well.
  • Mavenlink: Mavenlink is a powerful online project management application that offers combined advanced collaboration, project management, and resource planning tools.
  • Samepage: Samepage compiles files, maps, conversations, images, and videos on one page to facilitate easy collaboration.
  • Magentrix: Magentrix is an intuitive social networking app for small business and large enterprises that employees can use to share resources and collaborate together.
  • Quip: Quip integrates chat, spreadsheets, docs, and task lists in a compact, unified app.

Types of Web Collaboration Software

  • Project management software – This type of platform helps companies manage projects by becoming the central hub where they can store all project information.
  • Communication apps – These are real-time communication solutions where users can message others. These apps also offer sophisticated features like storing and archiving messages, which helps to search and find old conversations.
  • Task and workflow management – This type includes vendors that offer kanban boards. This tool is ideal for teams that work with a just-in-time delivery policy.
  • All-in-one collaboration tools – These apps offer everything from project management to social network for users.

Key Features of Web Collaboration Software

The Tool should Support All Communication Methods: Communication is necessary for effective collaboration. Some teams may use group messaging, while others may prefer to talk about their project on a voice call. Meetings may also be necessary to gather the opinions of conference participants. Look for the following communication functionalities in web collaboration software:

Integrated Messaging Functionality: Your team members should be able to leave messages in files and documents and also share them with a group or privately. The web collaboration tool should also support Instant Messaging (IM).

Private Communication should be Possible: Sometimes, you may need to have a private conversation with a team member that should not be accessed by others. To facilitate this, you should be able to adjust access and privacy settings per individual. This feature should be available in all messaging preferences (online chat, video, and audio).

Conference Calls over the Phone and the Internet: The web collaboration software should support online conferencing options. Find out details such as how many participants can take part in a call simultaneously and whether there are fees for additional members. Do you need to install a separate application on your computer or is the conferencing program integrated into the web collaboration software? Find out also if it can work on smartphones.

Storeing Project Conversations Centrally: The latest web collaboration software allow you to store all project conversations in a central place. This acts as a bulletin board and messaging center for a specific project.

Easy to Use to Boost Adoption: Web collaboration software offers many benefits such as improving communication, helping employees work smarter, and increasing productivity. However, it should be easy to use. Employees are busy and often do not have the time to learn complicated tools. If the web collaboration software is hard to learn and use, employees will abandon it. Therefore, ensure the system has a familiar interface to increase the chances of successful adoption.

Intuitive and Simple Interface: The web collaboration software should flaunt an intuitive interface that is simple to navigate. It should easily integrate with other business applications you use and support them. If the program is easy to use, your employees will be motivated to adopt it productively.

Workflow Management Features: The software should help to automate your workflows. It should find the location of a document, identify who has changed it, and help to move it along with task management functionalities.

Digital Workspace: Brainstorming is an essential part of the corporate work environment. Many companies have meetings with virtual employees which makes it important for the web collaboration software to provide a virtual whiteboard to facilitate brainstorming sessions among remote employees.

Mobile Support: Smartphones have become ubiquitous and more popular than desktop devices to access the internet. Many employees use their smartphones to get updates on projects on the go. Find out if the vendor offers a mobile app for Android, iOS, Apple, and Windows Phone devices. Are there any limitations and can team members add comments on their mobile device?

Compatibility with Multiple Platforms: Employees in a company typically use multiple computer platforms for their work such as Macs, PCs, and Linux-run devices. The web collaboration software should seamlessly work on all these platforms. It should be compatible with different operating systems and scalable for future needs and OS updates.

Scheduling Features: Proper scheduling is essential to complete projects successfully. Your team members should be able to add status updates to their tasks. This informs the state of the project to the project manager. Everyone can be in the loop if all this information is available real time in the cloud.

Creation of Task Lists: You should be able to create task lists and assign task owners for a project’s deliverables. The web collaboration tool should enable you to assign tasks along with sub-tasks and due dates to team members. Plus, you should be able to attach files to a particular task.

Scheduling and Tracking Several Tasks: An important aspect to look for is the ability of the software to monitor the status of project milestones and tasks. You should be able to send automated reminders or alerts to employees about approaching deadlines or if someone falls behind schedule.

Support for Gantt Charts: Gantt charts offer many advantages such as showing if tasks are being done in the right order, if deadlines are being honored, if the right dependencies are being used, and if something is lagging behind. Some tools offer Gantt charts that can send out reminders and alerts to specific employees. For collaboration purposes, a Gantt chart can help to see the status of a specific document and its place in the workflow process.

Integration with Calendar Apps: You can view assigned tasks along with deadlines and milestones on a calendar. Therefore, the web collaboration software you select should be able to integrate smoothly with the calendar app you use such as iCal, Outlook, or Google, and also be able to add meetings and appointments to those apps.

Dynamic File-Sharing: Project collaboration entails working on diverse types of files such as Word, Excel, PDF, images, PowerPoint, Google Docs, and others. The software should offer an online repository for all project files where team members can easily access and edit them.

Security Features: Security is important when you make files available to your employees and external parties. Pick a software that offers role management feature to help you control the level of access for each user. This will help you to easily assign permission levels for each user as needed.

Benefits of Web Collaboration Software

Seamless Integration with Other Apps: The web collaboration software should seamlessly integrate with other business systems and applications you use. This will increase the chances of successful adoption and boost productivity.

Real-Time Collaboration: The web collaboration software should help your employees edit project files, leave comments, provide feedback, and chat in real time. To facilitate this, it should be able to manage and track changes correctly. File protection and version control are thus important.

Unlimited Collaborators: Find out how many collaborators can use the system and how many users can collaborate simultaneously. Outsiders such as customers, vendors, and partners may also need to access and contribute to project plans. Find out if there are limitations for these users. You should be able to control what these users can view and edit.

Overwriting Changes: Project owners and project managers may not agree with the changes made to a project plan or file. They should be able to merge back deleted portions to the document. A lock feature is essential to ensure all users get a final approved version of the file.

Bottom line

A good web collaboration software can improve overall workflow, keep deliverables on schedule, and boost productivity. Talk to your employees and find out how they handle project tasks. Take their feedback while selecting a suitable system for your business needs.

List of Web Collaboration Software Companies

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Our Score Read More

Our site utilizes our proprietary SmartScore™ system to gather information about all the services in the Web Collaboration Software category in orded to help you get the best possible service. It analyzes the following aspects: key features, collaboration elements, custom elements, integrations with other services, how easy a software is to use and learn, customer support, how secure a software is, mobility, ratings in media. At the moment, Wrike is the leader in this category and our experts are really satisfied with it. Following detailed evaluation it got the best results among its competitors and we strongly suggest that you consider it as one of the choices for your company.

User Satisfaction Read More

An overview of general user satisfaction with the solutions in our Web Collaboration Software category evaluated with our unique algorythm that finds client reviews, comments and opinions across a broad range of social media sites to help you make an informed purchase decision.











Pricing Read More

Every vendor in the Web Collaboration Software category will provide a different group of pricing packages for its service and every package will include a different set of tools. Below we list the general pricing for the most affordable package offered for each app. Keep in mind that advanced features may cost extra.








by quote



Devices Supported Read More

A summary of what type of devices and operating systems are supported by these B2B tools in the Web Collaboration Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Find out what languages and geographies are supported by the popular B2B services in the Web Collaboration Software category, including apps aimed at international markets and created for multi-cultural teams of employees.

Pricing Model Read More

Learn which pricing packages are offered by the vendors in the Web Collaboration Software category to see which one suits your business preferences and expenses best. Keep in mind that specific software can offer free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of what kinds of clients a selected B2B solution in the Web Collaboration Software category provides for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what styles of software deployement are provided by each B2B vendor in the Web Collaboration Software category. While the majority of modern SaaS services are cloud-based some solutions might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API