What is Project Collaboration Software?

Project collaboration software can help your company’s staff members as well business units to collaborate effectively on project tasks. The solution can keep all users informed about updates and assist you to complete work on schedule. It can also help your team members to communicate easily and you can spot barriers and obstacles early and overcome them quickly. Another notable feature is you can store all project materials in a secure location and grant secure access to users on a case by case basis. If your company employs workers in different locations you should definitely invest in a quality project collaboration software, as it can help these employees to work together seamlessly in real time. To get yourself the most suitable application, compare our current leader Wrike with the other popular software solutions in this category.

Top 10 Most Popular Project Collaboration Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

Wrike is a winner of the 2017 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

Monday.com reviews

Our Score 9.5

User Satisfaction 95%

Monday.com is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Smartsheet reviews

Our Score 9.4

User Satisfaction 99%

Smartsheet.com is an award-winning, enterprise SaaS collaboration solution for organizations, offering an innovative approach to collaborating on any project or process. Read Reviews

RealtimeBoard reviews

Our Score 8.8

User Satisfaction 95%

RealtimeBoard is a simple collaboration and whiteboarding tool for project leaders, marketers, designers, developers, and creatives. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects is a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

Asana reviews

Our Score 9.6

User Satisfaction 96%

Asana is a popular task and project management tool that allows for an easier team collaboration and communication. Read Reviews

JIRA reviews

Our Score 9.3

User Satisfaction 99%

JIRA is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

Genius Project reviews
Genius Project

Our Score 8.6

User Satisfaction 96%

Genius Project is a real-time collaboration tool that is available as a SaaS or on-premise option, or installed on IBM’s Lotus notes in English, French, German, and Spanish. Read Reviews

Trello reviews

Our Score 9.2

User Satisfaction 97%

Trello is a software tool that makes use of the idea of boards for projects and cards for tasks to create an efficient collaboration platform. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

Mavenlink is a simple, intuitive platform that businesses can use to manage all team and project activities. Read Reviews

How to Choose the Best Project Collaboration Software

Selecting a suitable project collaboration software for enterprises or SMBs can be a tricky task given the scores of platforms out there. To help you out, we have prepared this buyer’s guide which gives you tips on the list of important features of project collaboration software programs and how to differentiate the best Project Collaboration software from the ordinary ones.

Get to know each product with free trial

Many project collaboration software providers offer a free trial or demo to help users test drive their app’s features free of cost and do a general comparison of different tools. The free trial period gives you ample time to understand how a particular software can boost your business’s online productivity and growth. We recommend you start by shortlisting and registering for the free trials of the following apps which have received high SmartScore rankings and customer satisfaction rating to choose the best project collaboration software for your company: Projectplace reviewsNutcache, eXo Platform, Mavenlink, Workfront, Samepage, and Slack.

Targeted Businesses

  • Startups and small businesses can use project collaboration software to share and collaborate on information.
  • Growing organizations and mid-sized companies can utilize the software for team communication and collaboration.
  • Large enterprises and multinational companies can make use of the software to manage multiple projects simultaneously.

What are Examples of Project Collaboration Software?

  • Trello: As a collaboration software, Trello helps members to discuss projects in real time.
  • eXo Platform: eXo Platform is a top rate open source social networking solution for small business and large organizations that is also designed as  an intelligent collaboration tool.
  • Nutcache: Nutcache puts efficiency in your quote to collection process, from estimates to getting paid.
  • Mavenlink: Mavenlink offers a simple, intuitive platform to manage all project and team activities.
  • Samepage: Samepage is a single platform that helps team collaboration through functionalities such as scheduling, task lists, conversations, and instant messages.

Types of Project Collaboration Software

There are three main types of project collaboration software:

  • Communication apps – These platforms include chat and instant messaging features.
  • Conferencing apps – Groupware tools enable real-time collaboration of project members who can make use of a unified view screen. One presenter can control the view screen, and other members can offer their inputs by chatting or talking.
  • Coordination apps – This is a recent collaboration software type that has high growth potential. Coordination software applications help you handle complex interdependent tasks with a common aim.

Key Features in Project Collaboration Software

The following core features are part of a good project collaboration software:

  • Real-time collaboration (stream, forums, chat) – You can communicate with your team members in real time
  • Team collaboration (wiki, meetings, calendar) – These features facilitate easy collaboration for project success
  • Group calendar – Helps you keep track of deadlines and appointments
  • Email/document sharing – You can easily hare emails, files, and documents with others

Benefits of a Good Project Collaboration Software

Our project collaboration software reviews show this type of product offers the following benefits:

  • Minimizes email clutter by moving all your project-related communication to a central place
  • You can maintain a historic information footprint of all details that have taken place in all client projects
  • The software can generate insightful reports that allow you to view project score cards, timelines, time spent on projects, work load, and project activity
  • You can delegate and track tasks easily
  • Makes communication simple and enables you to track multiple projects and employees in one place
  • Top project collaboration apps allow you to customize them with your company colors and logo

Latest Trends

The following trends are guiding the ongoing growth of project collaboration software:

  • Better collaboration through mobile/BYOD: Mobile devices are becoming more popular than desktop units for internet access and browsing email. This makes it essential for project collaboration software vendors to recognize the trend and invest in mobile apps to enable users to work from anywhere, anytime.
  • Need for systems that work together: There is an increasing demand for systems that integrate easily with other products. End users should be able customize these integrations for their needs. Smooth integration with popular business systems and applications enhances the capabilities of the project collaboration software and boosts company productivity.
  • Growing importance of social collaboration tools: Social networking solutions are overshadowing email as the main channel for collaboration and communication. Top companies are recognizing this trend and are making use of internal or cloud-based social collaboration apps. Social collaboration software apps are a more effective platform for project collaboration and management compared to email which has many drawbacks.
  • Community forums are becoming popular: Many companies are providing self-help resources such as a community knowledge base. These firms are encouraging customer evangelists and super users to take the initiative and help other users in forums. Wikis and forums are becoming important as they provide useful information to customers that is offered by fellow users.

Potential Issues

A couple of potential issues have been noted while adopting project collaboration software:

  • Lack of context – To solve this issue, project collaboration software vendors should focus on providing features that provide context to discussions. This will help employees learn how their responsibilities and actions fit in with the goals of the organization. Plus, it will also boost transparency as everyone in the company would be able to view the discussions across functional groups and departments.
  • Linear discussion feeds – This is another drawback as well-devised plans are seldom linear. Users should be able to see how a specific conclusion is drawn, evaluate its success, and view all this in the context of other company objectives.

We hope this article has thoroughly informed you about the advantages and minus points of project collaboration software. Define your business needs clearly and then go about shortlisting suitable apps that have the potential to boost your company’s efficiency and bottom line.

List of Project Collaboration Software Companies

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Our Score Read More

Our review platform uses our unique SmartScore™ method to gather information about all the services in the Project Collaboration Software category to help you choose the best possible app. It pays attention to the following factors: individual features, collaboration features, customization, integration, user friendliness, customer support, security, mobility, media rating. At the moment, Wrike is the leader in this category and we gave it the highest score in our tests. After thorough research and analysis it had the best results among its competitors and our reviewers strongly suggest that you consider it as one of the options for your company.

User Satisfaction Read More

A look at overall user satisfaction with the products in our Project Collaboration Software category evaluated with our unique algorythm that gathers client reviews, comments and opinions across a wide range of social media platforms to help you make an educated purchase decision.











Pricing Read More

Each vendor in the Project Collaboration Software category will have a different set of pricing plans for its app and each package will include a unique set of features. Below we list the overal pricing for the cheapest package provided for each product. Please note that advanced features may have an extra cost.







$ 7.20




Devices Supported Read More

An overview of what type of devices and operating systems are supported by all B2B services in the Project Collaboration Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Find out what languages and geographies are supported by the top B2B apps in the Project Collaboration Software category, including spftware intended for international markets and created for multi-cultural teams of employees.








Pricing Model Read More

Find out what pricing packages are offered by the vendors in the Project Collaboration Software category to check which one fits your business preferences and budget best. Be aware that specific software can support free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of which kinds of companies a given B2B platform in the Project Collaboration Software category aims for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what kinds of service deployement are supported by every B2B vendor in the Project Collaboration Software category. Even though most of modern SaaS services are cloud-based some solutions may offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API