Document management software can aid your employees or business units to collaborate closely together on particular assignments or routines, keeping all people in the loop and work plans on the right track. The software can assist you to handle all vital emails, documents and other data in a single location and easily share it with your team members. You can also keep interaction open between team members, sections, or divisions and spot and arrest work relationship problems in the bud to make sure deliverables and deadlines are achieved. Similarly, document management software can enable team members to collaborate in real time even when separated by location, a crucial functionality if you have international or cross-continental teams.
Pricing details are a key consideration when you analyze SaaS providers. Ask the vendor if they offer price safeguards and contractual flexibility. “Shelfware” has become a major problem in SaaS licensing as buyers end up shelling out for more than they need. Plus, to get pricing predictability, customers are forced to subscribe to long-term contracts. Make certain you don’t get saddled with long-term licensing and get locked in for a long period with a single provider. Ask about easy exit policies that allow you to move on to another vendor if you are not happy with the services offered by the current one. Select a provider that offers a convenient standard annual termination facility as well as long-term price protection.
Another important factor to consider is whether the cloud provider meets compliance and security requirements. Your firm is answerable to employees, consumers, business partners, and regulators. Therefore, you should pick a vendor that has adopted a technically sound and comprehensive security program. Map your security control needs such as availability, integrity, confidentiality, privacy, and accountability to the provider’s capabilities. Ask the potential vendor about the processes and systems they use to protect your sensitive data. Do they meet general as well as industry-specific compliance and security regulations? Do they offer special measures to meet the unique security requirements of your specific industry? Get satisfactory answers to these questions before you make the investment.