Collaboration tools software can help your team members work together effectively on project tasks. The software can keep all users informed and help you meet your project goals and objectives. The main benefit is that you can store all important files and documents in a secure hub, and manage them from the same system. The software can enhance communication between team members, and you can resolve all issues early to keep your projects on track. Collaboration tools software is essential for companies that have employees in multiple geographical locations as they can use the system for seamless communication from wherever they are. To make the correct choice, you can compare the leading platforms in this category and you can also check out the features of the current topper Wrike.
Every business is different and each team has its own way of doing things. This makes it essential that you consider your unique business needs while selecting suitable online collaboration tools. This buyer’s guide aims to help you out by providing a comprehensive list of factors to consider while buying the best Collaboration tools software platforms for enterprises and SMBs.
Start by analyzing how your team works. Does it handle structured work with standardized workflows or is the work unstructured with ad hoc tasks and assignments? Understand how your team works and then define goals for what needs to be improved. Be clear about what you want the collaboration tools to do for your team.
Your employees need to be convinced about the benefits of using collaboration tools. Software usage is primarily driven by the motivation level of individual employees. The proper use of file sharing, instant messaging, and social tools for business can help to enhance collaboration and boost productivity. Therefore, team buy-in and employee engagement are important when you invest in new collaboration programs.
Do not get taken in by the features advertised by a vendor. You can judge a software’s ease-of-use, simplicity, and performance only by trying it out. To help, most collaboration tools software providers offer a free trial plan or demo that gives you enough time to use the product and do a comparison before you decide whether to upgrade it to a premium plan but you still won’t know which is the best collaboration tools software for you business. Get feedback from your company’s users on the strengths and drawbacks of the software before making your purchase decision. You can start by registering for the free trials of the following apps which have received the highest SmartScore rankings and Customer Satisfaction Rating in our collaboration tools software reviews: Wrike reviews, eXo Platform, Mavenlink, Samepage, Zoho Projects, and Proworkflow.
Wrike: Wrike offers flexibility to allow multifunctional groups to collaborate and get things done effectively in one place.
Trello: Trello is a collaboration tool that enables your team members to discuss project details in real time.
eXo Platform: eXo Platform is a high quality open source social networking application for small business and large companies that is also designed as a smart collaboration tool.
Mavenlink: Mavenlink is a robust online project management app that offers financial, collaboration, and resource planning tools.
Samepage: Samepage is a single platform that enables team collaboration through features such as task lists, conversations, instant messages, files, meeting agendas, discussion topics, and scheduling.
There are two types of collaboration tools:
The following factors can help you decide between cloud or on-premise software:
Onboarding and Training are Important: It is important to ensure robust employee engagement for successful adoption of collaboration tools. Talk to the vendor about their onboarding and training facilities. They should offer quick start guides, video tutorials, FAQs, and other resources to help your employees get adequate training to use the software effectively.
Integrations with other Apps: The collaboration tools should be able to smoothly integrate with the other business systems and apps you use. This can save you lots of time and improve productivity. The software should be able to integrate with file sharing platforms like Google Drive and Dropbox for easy uploading of files, assure sign-in integrations to help you sign in from social media accounts, integrate with social media platforms like Facebook and Twitter to enable you to share content, and offer workflow integrations to create a customized workflow with the other tools you use such as chat, development, meeting, task, time tracking, and calendar software. Look for an API which will allow you to integrate the collaboration tool with your own customized solution.
Day-to-Day Usage and Access: Consider the following factors that can impact the day-to-day usage of the collaboration tools:
Data Security is Essential: Cloud software vendors have improved their products a great deal of late. The best vendors offer top-rate security features such as encryption key management (EKM), hybrid storage, and flexible deployment choices including private cloud hosting and choice of data center locations. Select a provider that gives you control over the location where your data is stored, how it is configured, when it is upgraded, as well as custom branding.
Understand the Collaboration Ecosystem: Analyze the impact of introducing collaboration tools in your company. Consider the following vital areas:
Analyze the Pricing Model: Understand how a vendor’s pricing system works before you invest your money and time:
Do not opt for collaboration tools simply because they offer great features. Decide whether you actually need all the features and whether you will be getting value for the money you are investing. Do informed comparisons and select tools that offer sufficient features for your business needs and are sure to boost your employees’ efficiency and productivity.
Our Score 9.7
User Satisfaction 99%
Our Score 9.6
User Satisfaction 96%
Our Score 9.5
User Satisfaction 95%
Our Score 9.4
User Satisfaction 99%
Our Score 9.3
User Satisfaction 100%
Our Score 9.2
User Satisfaction 97%
Trello is a software tool that makes use of the idea of boards for projects and cards for tasks to create an efficient collaboration platform. Read Reviews
Our Score 9.1
User Satisfaction 94%
Yammer is a software tool that enhances internal corporate communication and networks with external partners. Read Reviews
Our Score 9.1
User Satisfaction 100%
Podio is an easy-to-use collaboration software with communication and task management tools to facilitate project completion. Read Reviews
Our Score 9.0
User Satisfaction 98%
Atlassian Confluence allows you to align your team and workplace to share valuable information that you will find useful in your business. Read Reviews
Our Score 9.0
User Satisfaction 98%
Prezi is a cloud-based presentation platform that unlike slides, offers zoomable canvas to show relationships between the big picture and fine details. Read Reviews
Our platform uses our unique SmartScore™ method to evaluate all the services in the Collaboration Tools Software category in orded to help you get the best possible software. It takes into consideration the following factors: core modules, collaboration capabilities, custom elements, integrations with other services, intuitiveness, help & support, how secure a software is, mobile support, scores in other media. At the moment, Wrike is the leader in this category and we gave it the highest score in our tests. Following extensive research and analysis it had the best results among its competitors and our experts strongly suggest that you include it as one of the alternatives for your business.
A summary of general user satisfaction with the solutions in our Collaboration Tools Software category calculated using our unique algorythm that analyzes customer reviews, comments and opinions across a wide range of social media platforms in order to help you make an informed purchase decision.
Each vendor in the Collaboration Tools Software category will offer a different set of pricing packages for its product and every plan will include a unique set of tools. Below we list the general pricing for the most affordable plan available for each app. Keep in mind that advanced features may have an extra cost.
A summary of what kind of devices and operating systems are supported by these B2B solutions in the Collaboration Tools Software category, including mobile platforms and web-based solutions.
Learn what languages and countries are served by the popular B2B apps in the Collaboration Tools Software category, including services aimed at international markets and created for multi-cultural groups of employees.
Learn which pricing plans are provided by the vendors in the Collaboration Tools Software category to see which one matches your business needs and budget best. Keep in mind that specific solutions can support free or freemium accounts for you to try out first.
An overview of which types of companies a given B2B platform in the Collaboration Tools Software category provides for, from small businesses and non-profits to large enterprises.
An overview of what kinds of software deployement are offered by each B2B vendor in the Collaboration Tools Software category. Although almost all modern SaaS services are cloud-hosted some services might offer an on-site deployment model too.
Post by Alex Hillsberg